Privacy Policy
Effective Date: May 15, 2026
This Privacy Policy explains how ACTIVE VWE LLC, also known as Active VWE or AVWE (“Active VWE,” “we,” “us,” or “our”), collects, uses, discloses, and protects information through activevwe.com and related online forms, links, communications, and tools controlled by Active VWE (the “Website”).
By using the Website, submitting information, signing up for an opportunity, or contacting us, you acknowledge this Privacy Policy.
Scope
This Privacy Policy applies to information collected through the Website. It does not replace any separate waiver, onboarding document, contractor agreement, event-specific policy, or other agreement that may apply to a specific opportunity or engagement.
Information Collected
We may collect information you provide, including name, email address, phone number, location, event or opportunity interests, form submissions, messages, and any other information you choose to share.
We may also collect technical and usage information, including IP address, browser type, device type, pages viewed, visit times, referring links, cookies, and similar website data.
How We Use Information
We may use information to operate and improve the Website, respond to inquiries, review signups, communicate about volunteer, event-support, contractor, staffing, or service opportunities, manage next steps, maintain records, protect security, prevent misuse, and comply with legal or business obligations.
Volunteers and Adult Use
For purposes of this Privacy Policy, “Volunteer” means an individual who signs up for, expresses interest in, or participates in fan-based patron opportunities, volunteer opportunities, event-support opportunities, or similar programs offered through Active VWE.
The Active VWE volunteer work exchange is intended solely for adults who are 18 years of age or older. By using the Website for any volunteer work exchange purpose or submitting related information, you represent that you are at least 18 years old.
We do not knowingly solicit or collect Personal Information from individuals under 18 for volunteer work exchange purposes. If we learn that such information was submitted by an individual under 18, we may delete it, restrict communications, decline the submission, or take other reasonable action.
Communications
If you provide contact information, we may contact you by email, phone, text, or other provided methods regarding inquiries, signups, opportunities, events, scheduling, onboarding, services, or support.
You may request to stop receiving non-essential promotional communications by contacting support@activevwe.com. We may still send necessary communications related to your inquiries, submissions, active opportunities, accounts, or ongoing relationship with us.
Cookies & Website Technologies
The Website may use cookies, pixels, analytics tools, and similar technologies to support functionality, security, traffic analysis, and user experience. You may control cookies through your browser settings, but some Website features may not function properly if cookies are disabled.
Third-Party Services
We may use third-party service providers, including form tools, Airtable, hosting providers, email providers, analytics providers, portal providers, and other vendors that support our operations.
If you use a third-party form, portal, link, or service, that third party may process your information under its own terms and privacy policy. Active VWE is not responsible for third-party privacy practices.
How We Disclose Information
We do not sell Personal Information.
We may disclose information to service providers, event organizers, partners, contractors, vendors, or other relevant parties as reasonably necessary to operate the Website, respond to requests, manage opportunities, support communications, comply with law, protect rights or safety, prevent misuse, complete a business transaction, or act with your consent or direction.
Data Retention
We retain information for as long as reasonably necessary for the purposes described in this Privacy Policy, including operational, administrative, legal, security, recordkeeping, and legitimate business purposes.
When information is no longer reasonably needed, we may delete, archive, anonymize, or otherwise handle it in accordance with our business practices and applicable law.
Data Security
We implement commercially reasonable administrative, technical, and organizational safeguards designed to protect Personal Information submitted through the Website. Notwithstanding the foregoing, no method of transmission over the internet, electronic communication, online form submission, website operation, or electronic storage is completely secure, and Active VWE does not warrant or guarantee the absolute security of any information submitted to or maintained by us.
Your Requests
You may contact us to request access to, correction of, update to, or deletion of certain Personal Information we maintain about you. We may verify your identity and may retain information where required or permitted by law, business needs, security, recordkeeping, or dispute resolution.
Privacy requests may be sent to support@activevwe.com.
Third-Party Links
The Website may link to third-party websites, forms, portals, social media pages, or services. Your use of third-party services is governed by those third parties’ own terms and privacy policies.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time by posting an updated version with a new Effective Date. Continued use of the Website after posting means you acknowledge the updated Privacy Policy.
Contact Us
Questions or privacy requests may be directed to:
Email: support@activevwe.com
Email: volunteer@activevwe.com
© 2026 ACTIVE VWE LLC
116 AGNES RD STE 200
KNOXVILLE, TN 37919
UNITED STATES